From five fragmented systems to one seamless workflow, powered by Everee and NextCrew
AT A GLANCE
| Industry | Event Management & Staffing |
| Annual Events | 400+ |
| Seasonal Staff | 30–90 employees |
| Systems Reduced | 5 platforms → 2 platforms |
| Annual Savings | $35,000+ |
| Payroll Cadence | Bi-weekly → Weekly |
About Avant Garde Event Services
Avant Garde Event Services is a full-service event management company that orchestrates more than 400 events annually. With staffing at the heart of 50% of their business, including three major annual festivals each requiring 30 to 40 additional workers, efficient coordination of applications, onboarding, scheduling, time tracking, and payroll isn’t a nice-to-have. It’s a competitive necessity.
As their operations scaled, the infrastructure supporting their workforce struggled to keep pace.
The challenge: five Systems, one part-time problem
Before implementing Everee and NextCrew, Avant Garde’s staffing operations were spread across five separate software platforms, each covering a fragment of the employee lifecycle, and none of them talking to each other. Bridging the gaps fell to a dedicated part-time staff member, a role that existed largely to compensate for a disjointed tech stack.
The downstream effects were felt across the organization:
- Scheduling was labor-intensive and error-prone, with coordination friction eating up administrative hours.
- Workers had limited visibility into their pay and available shift options, reducing engagement and decision-making transparency.
- Payroll ran on a bi-weekly cycle, increasingly out of step with what today’s workforce demands.
- The cost of maintaining five platforms plus a part-time coordinator added up to approximately $19,500 per year in software and staffing expenses alone, before payroll processing fees.
The solution: two platforms, one unified workflow
Avant Garde turned to NextCrew for workforce management and Everee for payroll, two platforms that integrate end-to-end across the full staffing lifecycle, from initial application through final paycheck.
The five legacy systems were retired. In their place: a single connected workflow where applications, onboarding, scheduling, time tracking, and payroll all live in two platforms that work as one. Weekly payroll through Everee replaced the bi-weekly cycle, giving workers faster access to their earnings.
The transition was supported by dedicated onboarding guidance from the Everee and NextCrew teams.
“Having previously undergone training for multiple website tools, we know how stressful adapting to new systems can be. Jasmine made the process enjoyable and productive. Jasmine is knowledgeable, professional, and attentive to our needs, ensuring we were well-equipped to use the new tools effectively.”— Tim Taylor, CEO, Avant Garde Event Services
The results
The impact was immediate and measurable across every dimension of Avant Garde’s staffing operation.
Operational efficiency
Consolidating from five platforms to two eliminated the part-time coordinator role that had existed solely to manage system fragmentation. Scheduling became straightforward. The administrative burden that had consumed hours each week was effectively eliminated.
Worker transparency & satisfaction
One of the most significant gains was improved visibility for staff. Workers could now clearly see their pay and available shift options, giving them the information needed to make informed decisions and increasing overall satisfaction.
“One of the most significant benefits has been the increased transparency for our staff. Employees now have clear information about their pay and shift options, which helps them make informed decisions.”— Tim Taylor, CEO, Avant Garde Event Services
Talent attraction
Switching from bi-weekly to weekly pay through Everee made Avant Garde a more competitive employer in a market where speed of pay is an increasingly important differentiator, helping attract and retain quality event staff.
Financial impact
| Cost Area | Before | After | Annual Savings |
| Software & staffing systems | $19,500/yr | $8,000/yr | $11,500 |
| Monthly payroll processing | $1,080/mo | $360/mo | $8,640 |
| Festival hiring & onboarding (3 large annual events) | $3,400/yr | $678/yr | $2,722 |
| Total Annual Savings | $35,000+ | ||
“For the size of our organization, this is huge and will only continue to grow as we grow.”— Avant Garde Event Services
Looking ahead
For Avant Garde, adopting Everee and NextCrew isn’t just a cost story, it’s a foundation for sustainable growth. With their staffing infrastructure now built on two integrated, scalable platforms, the team is well-positioned to take on more events, expand their workforce, and continue delivering at the standard their clients expect.
“The partnership with Nextcrew and Everee has transformed our staffing operations, making them more efficient, transparent, and attractive to our employees. The support we received during onboarding was outstanding, and we are confident that these improvements will continue to benefit our business as we grow.”— Tim Taylor, CEO, Avant Garde Event Services
Ready to retire the extra systems? Book a demo.